Emails will be sent to members and project participants when Annual Meeting drafts become available. Once available, links will appear below to the project pages where members and project participants may click to access Annual Meeting drafts, prior drafts, motions, and comments.
We encourage members to submit comments on drafts in advance. Members are not required to submit a motion in order to suggest changes.
The ALI website provides an easy method for submitting comments. Visit the Projects page and be sure that you are signed in. Click on the project name, then on the Comments tab, and follow the prompts to submit your comment. You may either type your comment directly into the text box or upload a PDF or Word document. Please note: Comments submitted online do not appear immediately; they will be visible on the project page after they are posted by ALI staff.
You may also submit your comment via email. The email address for each project is listed on the Comments tab.
Unless expressed otherwise in the submission, individuals who submit comments authorize ALI to retain the submitted material in its files and archives, and to copy, distribute, publish, and otherwise make it available to others, with appropriate credit to the author.
What to include
At the top of the first page, list: (1) the project name; (2) the number of the section to which changes are proposed; and (3) the name of the member who intends to make the motion at the Meeting. Although any motion actually made at the Meeting requires a “second” by a member, there is no need to list a “seconder” on the motion. A brief statement explaining the proposed changes should also be included in the motion.
Proposed changes to the draft’s text should be shown in redlined or comparison format. Additions should be shown in single- or double-underlined font and deletions in strikethrough font. Vague motions or general descriptions of proposed changes are not permitted.
Motions should be submitted in Word format. Staff will convert them to PDF format after checking that all required information is included and is accurate. Staff will contact the submitter if any changes are needed.
See the sample motion for guidance on format.
For projects on the agenda for May 17 or 18, members must submit written motions by no later than 5:00 p.m. (Eastern) on Monday, May 10.
For projects on the agenda for June 7 or 8, members must submit written motions by no later than 5:00 p.m. (Eastern) on Monday, May 31.
How to submit
Online: Visit the Projects page and be sure that you are signed in. Click on the project title, then on the Motions tab, and follow the prompts. Please note that motions submitted online do not appear immediately; they will be viewable on the project page after they are posted by ALI staff.
Email: The email address for each project is listed on the Motions tab on the project’s page on the ALI website.
ALI reserves the right to refuse to post, copy, or make available materials that it deems too lengthy or not appropriate for the purpose.
Because time is very limited, the manner in which motions to amend a draft will be handled depends on the number of motions submitted. See the Motions Procedures for details.